Privacy Policy

Effective: July 7, 2026

Golf Trail (“we,” “us,” “our”) operates golftrail.ca, a service that helps you plan and book golf road trips across Canada — tee times, hotels, and the road between them. This policy explains what we collect, why we collect it, and who we share it with. Questions? Email [email protected].

Information we collect

Trip planning. While you build a trip, we store your selections (courses, tee-time preferences, hotels, party size, dates) in your browser's session storage so the page can survive a refresh. That data never leaves your device until you click through to book.

Booking. When you go through checkout we collect what's needed to secure your reservation:

• Each golfer's first and last name (required by the tee-sheet)
• The booker's email address and phone number (for confirmations and course/hotel contact)
• Billing details and the last four digits of the payment card (for receipts and dispute handling)
• The trip itself — courses, tee times, hotel property, room type, dates, price

Payment card numbers. Full card details are transmitted directly to our booking partner (see below) and are not stored on our servers.

Automatic. Standard web logs (IP address, browser, pages visited, timestamps) are kept for security and diagnostics, typically for 30–90 days.

How we use it

• To create and confirm your golf and hotel bookings
• To send booking confirmations, changes, and cancellation notices
• To respond when you contact us or our concierge
• To improve the site, prevent fraud, and comply with legal obligations

Who we share it with

InteGolf. Tee-time and hotel booking is powered by InteGolf. To book on your behalf we pass them golfer names, contact details, trip details, and payment information. Their handling of that data is governed by their own privacy policy at integolf.com.

Hotel supply. Hotel inventory and reservations are fulfilled through Expedia's partner network via InteGolf. The hotel itself receives what it needs to honour the reservation (lead guest name, dates, room type).

Golf courses. Each booked course receives the tee-time details and golfer names so they can confirm your round.

Service providers. Hosting, email delivery, and error monitoring vendors process data on our behalf under confidentiality obligations.

Legal. We may disclose information if required by law, court order, or to protect the rights, property, or safety of Golf Trail, our users, or others.

We do not sell your personal information, and we do not share it with third-party advertisers.

Cookies and local storage

We use a small number of strictly necessary cookies to keep you signed in to any account area and to remember consent choices. We use your browser's session storageto hold the trip you're currently building — it clears when you close the tab. We do not use third-party advertising cookies or cross-site tracking pixels.

Retention

Booking records are kept for as long as needed to fulfill the reservation and afterward to meet tax, accounting, and dispute-resolution obligations (typically seven years in Canada). Server access logs are kept for 30–90 days. Session-storage data lives only in your browser and clears when you close the tab.

Your choices

You have the right to access, correct, or request deletion of the personal information we hold about you, subject to our legal obligations to retain booking records. Email [email protected] to make a request. If we can't resolve a privacy concern to your satisfaction, you may contact the Office of the Privacy Commissioner of Canada.

Security

We use industry-standard measures (TLS in transit, encrypted storage, access controls) to protect your information. No internet transmission is ever fully secure, so we cannot guarantee absolute security.

Children

Golf Trail is intended for adults. We do not knowingly collect personal information from children under 13.

Changes

We may update this policy from time to time. Material changes will be reflected by a new effective date at the top of the page.

Contact

Golf Trail
Email: [email protected]

See also our Terms of Service.